Company Secretary ≠ Admin Assistant — Here’s Why

Company Secretary ≠ Admin Assistant — Here’s Why

Let’s be real — a lot of people in Malaysia still don’t fully understand what a company secretary actually does.

I’ve heard things like:

“You just help me submit the forms right?”
“Can your staff update SSM for me?”
“It’s just paperwork lah, why so expensive?”

And every time, I smile — because I get it.
On the surface, it does look like we just handle documents.
But what most people don’t see is the legal responsibility that comes with it.

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⚖️ We’re Not Just Handling Paper — We’re Handling Accountability

Every company secretary in Malaysia is legally appointed under Section 235 of the Companies Act 2016.
That means we are officers of the company, not support staff.

Our signatures carry legal weight.
If something goes wrong — a wrong filing, an invalid resolution, a breach of company law — we are personally liable, together with the directors.

So no, it’s not “just paperwork.”
It’s paperwork that must be legally correct — every single time.

You don’t hire a company secretary to print forms.
You hire one to make sure your company doesn’t get fined or struck off.

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🧠 We Advise, Not Just Submit

A good company secretary doesn’t just follow instructions blindly.
We guide directors on what can or cannot be done under the law.

For example:

• Can this person be appointed as director?
• Can the company issue shares this way?
• What documents are needed to prove an ownership change?
• How to resolve conflicts between shareholders?

We make sure every move your company makes is legally sound — not just fast.

We don’t say “no” to be difficult.
We say “no” because it’s our job to protect you.

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📅 We Manage Your Compliance Calendar

Every Sdn Bhd in Malaysia has recurring duties:

• Annual returns
• Financial statements
• Director updates
• Shareholder resolutions
• Beneficial ownership reporting

We’re the ones keeping track of all these so you don’t miss a single deadline.
When a reminder comes from us, it’s not “just another email” — it’s your legal lifeline.

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💼 We Represent Your Company to SSM

When you need to file something with SSM, the company secretary acts as your official representative.
Our name appears in the public record.
We’re the point of contact between your company and the regulator.

If SSM has questions, we answer on your behalf — and we’re held accountable for the accuracy of what’s filed.

That’s a big responsibility.
Which is why this profession requires licensing, qualifications, and continuous training.

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❤️ We’re Your Compliance Partner, Not Your Assistant

Yes, we might help prepare minutes, resolutions, and forms — but that’s only the surface.
Behind each one is years of study, knowledge of the Companies Act, and experience dealing with real business cases.

So when you work with us, think of us as your compliance guardian — someone who makes sure your company stays on the right side of the law while you focus on growing it.

We’re not here to say “no.”
We’re here to say “let’s do it properly.”

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💬 Final Thoughts

If there’s one thing I wish more business owners understood, it’s this:
A good company secretary isn’t a cost — they’re protection.

They protect your company, your reputation, and sometimes, even your personal liability as a director.

At Trust Maven®, we take this role seriously.
We combine precision, structure, and technology to make compliance not just easy — but trustworthy.

So the next time someone asks, “Can your admin handle this?”
Just smile and say,

“No — that’s my company secretary. And she keeps me out of trouble.”

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💌 Want to understand how your company secretary can actually protect your business?

Message us — we’ll show you what a real compliance partnership looks like.